ProCalV5: On-Premise, Quoted, 21 CFR Part 11
- Where it runs:
- Installed / on-premise, on MS SQL Server or Oracle. A hosted ProCalDirect line also exists.
- Free plan:
- No free plan. A free trial is available.
- Pricing:
- Not published. Pricing is quote-based.
Below: the full facts, what ProCalV5 does well, what to weigh — and how CalibraCore compares if you want a cloud tool you can start on for $0, free forever for 20 instruments.
What is ProCalV5?
ProCalV5 is a calibration management system from Prime Technologies, used to manage calibration of metrology, process and analytical instruments in quality-regulated industries such as pharma and life sciences. It is installed, on-premise software running on databases like MS SQL Server or Oracle, with deep integration for Fluke documenting process calibrators. Prime Technologies was acquired by TMA Systems in 2022.
Who it is for: Regulated enterprises and labs — pharma, life sciences, healthcare, manufacturing — needing FDA/GMP-grade calibration control. CalibraCore is a different kind of option — a browser-based calibration system with a plan that is free forever, aimed at small teams that want to start fast and pay nothing until they grow.
In short: ProCalV5 and CalibraCore both manage instrument calibration — CalibraCore adds a free, cloud, no-install way to do it.
CalibraCore vs ProCalV5
A fair, side-by-side look. Facts about ProCalV5 are from their own website, checked 2026-07-21. Prices can change — always confirm on the maker's site before you buy.
| Capability | ProCalV5 | CalibraCore |
|---|---|---|
| Where it runs | Installed / on-premise, on MS SQL Server or Oracle. A hosted ProCalDirect line also exists. | Cloud — runs in any web browser, nothing to install. |
| Free plan | No free plan. A free trial is available. | Free forever — up to 20 instruments and 1 team member. |
| Pricing | Not published. Pricing is quote-based. | Clear plans you can see online, from $10 per month. The free plan stays free. |
| Mobile & devices | A paperless mobile calibration workstation; the core is installed software. | Any device with a browser — Windows, Mac or tablet. |
| ISO 9001 & 17025 records | Supports 21 CFR Part 11 compliance, plus ISO 9001, ISO/IEC 17025 and ANSI/NCSL Z540. | Yes — full history and a due-date schedule for every instrument. |
| Best for | Regulated pharma and life-sciences labs needing validated, FDA-audited calibration control. | Small teams and startups getting ISO-ready without cost. |
| Deployment | Installed on-premise on MS SQL Server or Oracle. | Cloud only — nothing to install or host. |
| Hardware | Native Fluke driver; strong with Fluke 740/750 documenting process calibrators. | Hardware-independent record-keeping. |
| Compliance depth | Supports 21 CFR Part 11; systems have been FDA-audited. Validation is done at your site. | ISO 9001 and 17025 ready records, with no site-validation project. |
Why pick CalibraCore over ProCalV5?
- CalibraCore runs in the browser with nothing to install. ProCalV5 is installed on-premise on an MS SQL Server or Oracle database.
- CalibraCore has a plan that is free forever. ProCalV5 has a free trial but no free plan, and quote-based pricing.
- ProCalV5 is built for regulated pharma and life-sciences labs with validated, FDA-audited deployments. CalibraCore is built for small teams.
- ProCalV5 has deep Fluke documenting-process-calibrator integration; CalibraCore keeps hardware-independent records.
In short: CalibraCore trades a heavy, paid setup for a free, cloud tool small teams can run in minutes.
What does ProCalV5 do well?
An honest comparison names the other tool's strengths too. ProCalV5 is a strong product for the right team.
- Strong regulatory pedigree — supports 21 CFR Part 11 with a track record of FDA-audited installations.
- A native Fluke driver and strong support for Fluke 740/750 documenting process calibrators.
- Uncertainty-budget calculations and a queryable audit trail for regulated environments.
In short: pick ProCalV5 if you need its depth; pick CalibraCore if you want a free, simple, cloud start.
Things to weigh about ProCalV5
These are facts from ProCalV5's own website, not opinions. They may or may not matter for your team.
- It is installed, on-premise software on an MS SQL Server or Oracle database — not a cloud tool.
- There is no free plan, pricing is quote-based, and reviewers note validation can be costly.
- Prime Technologies was acquired by TMA Systems in 2022, so the brand and product are under new ownership.
Who should switch to CalibraCore?
Small teams on a budget
Teams that do not want a paid licence or a sales quote to start. The free plan covers up to 20 instruments at $0.
People who want cloud, not installs
Anyone who would rather open a browser than install and update Windows software on every machine.
Startups going for ISO
New labs or factories that need a clean ISO 9001 or ISO 17025 calibration record from day one, without upfront cost.
How do you move from ProCalV5 to CalibraCore?
You do not have to re-type your instruments. Export your list to Excel or CSV, then import it into CalibraCore in one upload — even on the free plan.
- 1
Export from ProCalV5
Get your instrument list out of ProCalV5 (or your spreadsheet) as an Excel or CSV file.
- 2
Create a free account
Sign up with your email. No credit card is asked for. Your workspace is ready right away.
- 3
Import your instruments
Upload the file. CalibraCore adds every instrument in one go, with its details.
- 4
Set schedules and go
Give each instrument its interval. CalibraCore builds the due-date calendar and sends alerts.
What you get with CalibraCore
Every core calibration feature is on the free plan — up to 20 instruments and 1 team member, not a stripped-down demo.
- 20 Instruments
- 1 Team Member
- Import instruments in bulk via Excel or CSV file
- Calibration Plan Calendar
- Calibration History Record
- Store's Instrument Movement Activities
- Central Instrument Registry
- Dual Email & Desktop Alerts
- Multi-Sheet Excel Reports
- QMS Header Customization
- Retired Assets Management
- Advanced Analytics Dashboard
- Instrument Price & Asset Value Tracking
What instruments can you track?
Any measuring instrument that needs regular calibration. You add each one, set its interval, and CalibraCore tracks the rest.
Dimensional gauges
Ring, plug, snap and thread gauges, calipers, micrometers, height and bore gauges.
Pressure & temperature
Pressure gauges, transmitters, thermometers, thermocouples and temperature baths.
Electrical & electronic
Multimeters, clamp meters, oscilloscopes, insulation testers and power sources.
Weighing & mass
Balances, weighing scales and reference weights used across the shop floor.
Torque & force
Torque wrenches, force gauges and load cells that drift with heavy use.
Any custom instrument
Add any instrument with your own name, ID and calibration frequency.
Is CalibraCore enough for ISO 9001 & ISO 17025?
Yes. Like ProCalV5, CalibraCore keeps the two things every quality standard asks for: a calibration schedule and a full history for every instrument.
ISO 9001
Clause 7.1.5 asks you to identify, calibrate and keep records for monitoring and measuring resources. A live register with due dates and history covers exactly that.
ISO/IEC 17025
Calibration labs must show their reference equipment is itself calibrated and traceable. Track intervals, results and certificates for every instrument in one place.
IATF 16949 (automotive)
Automotive audits check that every gauge has a schedule, a calibration record and a way to recall it if found out of tolerance. CalibraCore keeps all of it per instrument.
In short: CalibraCore gives you the due-date control and audit trail that ISO 9001, ISO 17025 and IATF 16949 all expect.
What are calibration best practices?
Set the right calibration interval
Start with the maker's advice or once a year, then adjust from real history. An instrument used every shift needs checking more often than one used monthly. CalibraCore lets you set a different interval for every instrument.
Keep every certificate and result
Record the date, pass or fail result and certificate number for each calibration. A complete history turns an audit from a scramble into a two-minute lookup.
Act on overdue instruments fast
An overdue instrument should be pulled from use until calibrated. Automatic alerts and a red overdue view mean you catch these before a bad measurement reaches a product.
Have a recall plan for out-of-tolerance tools
If an instrument fails calibration, you may need to review what it measured. Keeping each instrument's usage and history in one system makes that review far quicker.
Frequently asked questions
Is CalibraCore a good ProCalV5 alternative?
Yes. CalibraCore is cloud calibration management software with a plan that is free forever for up to 20 instruments and 1 team member. It runs in your web browser, keeps ISO 9001 and ISO 17025 records, and needs no install — a simple, low-cost way to move off ProCalV5 or a spreadsheet.
What is the difference between CalibraCore and ProCalV5?
CalibraCore runs in the browser with nothing to install. ProCalV5 is installed on-premise on an MS SQL Server or Oracle database. CalibraCore has a plan that is free forever. ProCalV5 has a free trial but no free plan, and quote-based pricing. Both track instruments, schedules and calibration history, so the choice comes down to cost, hosting and how big your team is.
Is there a free ProCalV5 alternative?
Yes. CalibraCore has a plan that is free forever — not a trial — for up to 20 instruments and 1 team member, at $0. You get the calibration calendar, full history and Excel or CSV import with no credit card and no expiry date.
Does CalibraCore support ISO 9001 and ISO 17025 like ProCalV5?
Yes. CalibraCore keeps a full calibration history and a clear due-date schedule for every instrument. That record is exactly what an ISO 9001 or ISO 17025 auditor asks to see. You get the same audit-ready trail on the free plan as on paid plans.
Can I move my data from ProCalV5 to CalibraCore?
Yes. Export your instrument list from ProCalV5 or your spreadsheet to Excel or CSV, then import it into CalibraCore in one upload — even on the free plan. You keep your existing data and skip re-typing every instrument by hand.
Does ProCalV5 support automated scheduling, Fluke calibrator compatibility and 21 CFR Part 11?
Yes. ProCalV5 offers automated calibration scheduling, a native Fluke driver with strong support for Fluke 740/750 documenting process calibrators, and supports 21 CFR Part 11 compliance with FDA-audited installations. Note that 21 CFR Part 11 has no government 'certification' — compliance is validated at your site. CalibraCore is a cloud alternative with ISO-ready records and a free plan, but it does not drive calibrator hardware.
Is ProCalV5 cloud-based?
No. ProCalV5 is installed, on-premise software running on databases like MS SQL Server or Oracle (a hosted ProCalDirect line also exists). CalibraCore is cloud only — it runs in any browser with nothing to install.
Is ProCalV5 still made by Prime Technologies?
Prime Technologies was acquired by TMA Systems in 2022, and primetechpa.com now redirects to tmasystems.com, so ProCalV5 is now a TMA Systems product. CalibraCore is an independent, focused cloud calibration tool with a free plan.
Compare other calibration tools
Facts about ProCalV5 are taken from their official website, checked on 2026-07-21: ProCalV5 overview, Prime Technologies (documenting calibrators). Product names and trademarks belong to their owners. Prices and features can change — confirm on the maker's site.
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